Print6 month Temp Admin position - Finance/Information Systems, Edmonton
Administration to Finance/Information Systems - Edmonton
Purpose
This position provides a wide variety of complex and confidential secretarial and administrative support functions to assigned staff and departments.
Skills, Education, and Experience:
Skills:
- Service-oriented, able to work effectively with stakeholders (locals and members), colleagues, peers, assigned staff etc.
- Skilled at clear and tactful communication to all parties, verbally and written.
- General administrative duties: filing, letter and report writing, record keeping, proofreading, matching receipts.
- Great organizational skills with the ability to set priorities and multi-task.
- Accuracy and attention to detail.
- Critical thinking skills.
- Professional with a commonsense approach to situations.
- Consistent approach to dealing with workload demands and people you interact with.
- Effective time management and organization skills, with demonstrated ability to set priorities and meet deadlines.
- Sets effective boundaries and manages expectations, able to disconnect from work at the end of each day.
- Typing at 65+ words per minute
Education:
- High school diploma or equivalent.
- Office Administration Diploma
Experience:
- Relevant experience in an office administration position.
- Experienced with Office Suite, Apple products, internet applications, in-house programs and printers.
- Experienced in managing and communicating with vendors.
Accountabilities:
- Support assigned staff members.
- Permanent reception relief - daily breaks and vacation.
- Order office supplieis and coffee.
- Process in/out bound mial.
- Communicate proactively with members through phone calls and email. Determine if escalation is required.
- Schedule and manage election buddy.
- Prepare reports, business correspondence, memos, schedules and other statistical data as assigned.
- Manage calendars for individuals you support.
- Schedule meetings
- Building Management RE: parking/building access/maintenance/kitchen/offices.
- Coordinate office moves.
- Make travel arrangments.
- Manage UNA Boutique store orders, collect ordered items and ship out.
- Attend and participate in all assigned UNA meetings e.g. staff meetings, AGM.
- Provides coverage as neccessary in the abscence of other Admin staff.
Working conditions and physical requirements.
- In office 5 days a week
- Office environment with extended sitting & computer use
- Travel and attendance at UNA offsite work/meetings/elections - must be able ot attend in person.
- May work irregular hours on an occasional basis.
Applications Deadline: Until suitable candidate is found.
Rate of Pay: $38.88
